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Ohio · Madison County Court of Common Pleas

Madison County Probate Court Guide

Settled Estate records a $250+ court filing fee, a 30-day deadline to deposit the will and a 6-month creditor claim period for the Madison County Probate Court, read from 3 linked sources and last verified March 15, 2026.

By Settled Estate Editorial Team

Probate Court information · Updated March 2026

Settling an estate while grieving is hard. This page takes it one step at a time, and free local help is listed below.

$250+
Court filing fee
30 days
To deposit the will
6 months
Creditor claims, from death
(740) 852-0756
Filing office phone
Unofficial guide · Verified March 2026 · Madison County Probate CourtSources (3)

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Not sure if you need probate?

Many estates can avoid probate entirely. Assets with beneficiary designations, joint accounts, and trust assets may pass automatically without court involvement.

Immediate Actions

The first days

First: Get Death Certificates

Required for everything

Madison County Public Health - Vital Statistics

Cost: $25/copy
Get: 10 copies
Online: Available
Order Online
Office info
Address: 306 Lafayette Street Suite B, London, OH 43140
Hours: Monday-Friday 8:30 AM - 4:30 PM

Secure the Property

  • Lock the residence and secure valuable items
  • Forward mail to a responsible family member
  • Make a list of what you find (don't throw anything away yet)

Locate Important Documents

Will or trust documents
Property deeds
Bank/investment statements
Insurance policies
Vehicle titles
Tax returns (last 3 years)

Required by Law

First 30 days
30 days

Deposit the Will

Person holding will must deliver it to probate court or executor. Will contests must be filed within 3 months of certificate of notice. (ORC § 2107.07)

Cost: Verify locally
Where: Madison County Probate Court
Clerk Website

Creditor claim window

Creditors generally have 6 months from date of death to bring claims against the estate. (ORC Chapter 2117)

Notify Key Parties

  • Banks and credit card companies (to prevent unauthorized use)
  • Social Security Administration (1-800-772-1213)
  • Employer (if applicable) for final paycheck and benefits

Assess Your Situation

Before filing anything

Which probate type is right for you?

1

Small estate? If the estate is worth less than the Ohio small-estate limit (shown on the options below), you may qualify for simplified procedures.

2

Is there a valid will? If yes, you'll file for testate administration. If no will exists, it's intestate administration.

3

Complex assets? Business interests, real estate in multiple states, or contested claims may require full administration.

Select a probate type below to see specific requirements and costs.

Which applies to your situation?

Not sure? Use the free checker at the top of this page - you don't have to decide this alone.

Simplified procedure for small estates. No executor appointed.

  • Estate value under threshold
  • File application for release from administration
  • Provide death certificate
  • Submit original will (if any)
  • Wait 6 months from death for creditor claims
  • Pay debts and funeral expenses
  • File statement of delivery and receipt
Qualifies:
$35,000 or less ($100,000 if entire estate to surviving spouse)
Filing fee:
$150
Typical duration:
6-8 months
Attorney:
not required by law, though many families use one

Quickest option for very small estates. Can be completed 30+ days after death.

  • Estate value within the ORC 2113.031 ceiling: non-spouse applicant: the lesser of $5,000 or the funeral and burial expenses; surviving spouse: roughly $45,000
  • File application for summary release
  • Provide death certificate
  • 30 days elapsed since death
  • Funeral bill paid or arrangement made
Qualifies:
non-spouse applicant: the lesser of $5,000 or the funeral and burial expenses; surviving spouse: roughly $45,000 (ORC 2113.031)
Filing fee:
$100
Typical duration:
1-2 months
Attorney:
not required by law, though many families use one

Full probate administration with court supervision for estates over $35,000.

Typical duration:
8-12 months
Attorney:
not required by law, though many families use one

File for Probate

Where to file, forms & fees

Where to File

Office: Madison County Probate Court
Address: 1 North Main Street, Room 205, London, OH 43140
Hours: Monday-Friday 8:00 AM - 4:30 PM
How: in person, mail
Get Forms

Free Filing Help Available

Madison County Probate Court Self-Help can help you understand forms and filing requirements at no cost.

Visit Self-Help Center

Other Topics That May Apply

Property & Real Estate

Property transfer after death, recording

Madison County Recorder

Website
Madison County Auditor Website

Vehicle Title Transfer

Retitle or transfer the deceased's vehicle. Office, forms, fees.

Ohio Bureau of Motor Vehicles (BMV)

Deputy Registrar Office or County Clerk of Courts Title Office

Phone:
(844) 644-6268
Hours:
Monday-Friday, 8:00 AM - 5:00 PM EST
Office Website

Apply to the CLERK OF ANY COURT OF COMMON PLEAS, which in Ohio is the office that issues certificates of title. Deputy registrar offices (privately owned BMV license agencies) handle REGISTRATION and plates, not titles, so arriving at one with a death certificate and a title application means being sent elsewhere. ORC 4505.06(A)(1) allows the application to be filed with the clerk of ANY court of common pleas, so you are not restricted to the county where the decedent lived, and the section expressly contemplates a clerk outside the applicant's county of residence issuing the title. Many counties brand the office as the Clerk of Courts Auto Title Department.

When an Ohio vehicle owner dies, the new certificate of title is issued by the clerk of a court of common pleas. ORC 4505.10(A) covers exactly this case, transfer of ownership by operation of law 'as upon inheritance, devise, bequest', and directs the clerk to issue a new title on surrender of the prior one. Ohio offers several nonprobate paths, including the surviving-spouse transfer and transfer-on-death beneficiary designation.

Transfer scenarios

Surviving Spouse Transfer (ORC § 2106.18)

Documents needed:

  • Death certificate (certified copy)
  • Current certificate of title
  • BMV Form 3773 (Clerk of Courts Surviving Spouse Affidavit)
  • BMV Form 3774 (Application for Certificate of Title to a Motor Vehicle)
  • Valid photo ID

The surviving spouse completes BMV Form 3773 (Surviving Spouse Affidavit) and Form 3774 (Application for Certificate of Title), then presents them with a certified death certificate and the current title to the CLERK OF COURTS TITLE OFFICE, not to a deputy registrar.

Vehicle-specific spousal limit of $65,000 for AUTOMOBILES applies regardless of total estate value. A boat is not inside this cap; watercraft are ORC 2106.19 and carry no dollar limit. Form 3773 available at bmv.ohio.gov/forms.aspx.

Transfer-on-Death (TOD) Beneficiary Designation (ORC § 2131.13)

Documents needed:

  • Death certificate (certified copy)
  • Current certificate of title showing TOD beneficiary
  • Valid photo ID

Beneficiary presents the death certificate and the current title showing the TOD designation at a deputy registrar office or clerk of courts title office. Title is issued same day.

TOD designation must be added to title before death. Beneficiary must survive decedent.

Heir or Next of Kin — Small Estate (Release from Administration)

Documents needed:

  • Death certificate (certified copy)
  • Current certificate of title
  • BMV Form 3774 (Application for Certificate of Title to a Motor Vehicle)
  • Valid photo ID
  • Proof of heirship (if not spouse)

Heir presents the death certificate, current title, completed Form 3774, and proof of heirship at a deputy registrar office or clerk of courts title office. Title is issued same day if documents are in order.

Probate — Executor Transfer

Documents needed:

  • Death certificate (certified copy)
  • Current certificate of title
  • Letters of authority from probate court
  • Court order authorizing transfer (if required)
  • Valid photo ID

Executor, once appointed by the probate court, presents letters of authority, the death certificate, and the current title at a deputy registrar office or clerk of courts title office.

Executor must be appointed by probate court before transferring title.

Forms

  • Clerk of Courts Surviving Spouse Affidavit(BMV 3773)(Required for surviving spouse nonprobate transfer path.)
  • Application for Certificate of Title to a Motor Vehicle(BMV 3774)

Fees

ORC 4505.09(A)(1)(b), amended effective January 1, 2026 by House Bill 96 of the 136th General Assembly: the clerk of a court of common pleas charges and retains eighteen dollars, 'or twenty-three dollars if a board of county commissioners adopts a resolution authorizing the increased fee for that county'. So the base fee is statewide and the variation is a county resolution, not a market difference between offices.$15
transfer fee$0
title fee usd$18
title fee higher usd$23
late fee usd$5

Ohio does not charge sales tax on vehicle transfers by inheritance to spouse, parent, child, sibling, or grandparent/grandchild (ORC § 5739.02). Transfers to other heirs may be subject to sales tax at 5.75% of vehicle value. Registration fees vary by county and vehicle type; plate transfer or new plates may add $34.50 or more. Contact your local deputy registrar for exact fees.

Small-estate vehicle transfer

Ohio provides two nonprobate transfer paths for vehicles in small estates. The surviving spouse may transfer automobiles totalling up to $65,000 under ORC 2106.18, a vehicle-specific spousal limit separate from the general Release from Administration threshold. Heirs may transfer when the estate qualifies for Release from Administration (gross estate not over $35,000, or $100,000 where the surviving spouse inherits everything).

Lost or duplicate title

If the original certificate of title is lost, misplaced, or accidentally destroyed

Apply to the clerk of a court of common pleas (Clerk of Courts Auto Title Department). Bring valid photo identification and the vehicle information, including year, make and VIN.

Fee: $15

Helpful resources

Statewide forms and steps live in the vehicle title transfer guide. If the title cannot be found, see selling a car without a title.

Vehicle sources (2)

You've seen what probate involves. Here's how to spare your own family.

A few simple steps (naming beneficiaries, a transfer-on-death deed where your state allows it, or a living trust) can keep your estate out of court.

See how to avoid probate in Ohio

Frequently Asked Questions

How much does probate cost in Madison County?
Probate filing fees in Madison County, Ohio vary by the type of administration. The court filing fee shown on this page is $250+; confirm current amounts with the Probate Court before filing.
How long does probate take in Madison County?
Timelines depend on the probate procedure, the court, and whether notice or publication is required. Simplified procedures can range from a few weeks to several months, while full administration often takes 6-12 months or longer.
Do I need an attorney for probate in Madison County?
Attorney requirements depend on the type of administration and your specific situation. Consider talking with a probate attorney before filing or making legal decisions.

More Ohio Resources

Explore the rest of the Ohio probate hub.

Do I need probate?5 pages
For the executor5 pages
Money and taxes5 pages
Family and inheritance5 pages
Transfer assets5 pages
File and learn5 pages

Verified against Madison County Probate Court on March 15, 2026

Settled Estate is not a law firm, and this content is for informational purposes only and does not constitute legal advice. Probate laws and procedures in Ohio can change. Consult with a qualified attorney for advice specific to your situation. Full disclaimer.